Information for participants

Information for participants for the online segment of OEWG-12

The twelfth meeting of the Open-ended Working Group of the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and Their Disposal will be held in two segments, consisting of an online segment and a face-to-face segment, as an exceptional measure in the light of the ongoing coronavirus disease (COVID-19) pandemic, as agreed by the Bureau of the Open-ended Working Group on 9 July 2020, following extensive deliberations and consultations with Parties.

Working modalities of the online segment of the OEWG-12

The two online sessions of the OEWG-12, which are scheduled on 1 September 2020 and 3 September 2020, at 2 p.m., Geneva time (UTC+2), will last three hours each and will be conducted in the six official languages of the United Nations. The sessions will consist of technical briefings provided by the Secretariat, as well as by the chairs of subsidiary bodies or lead countries, as applicable, on all the matters to be considered by the OEWG. The OEWG will consider all the items of its agenda for the meeting (see the provisional agenda in document UNEP/CHW/OEWG.12/1) consecutively.

Oral interventions will be limited to a duration of two minutes each and can be made during the consideration of the relevant agenda item, upon invitation by the co-chairs. Written interventions made during the online segment must be received by the time of the suspension of the meeting, expected to take place by 5 p.m. on Thursday, 3 September. All written interventions made during the online segment should be sent by email to oewg12@brsmeas.org and will be made available to meeting participants on the password-protected meeting website.

Further information on the arrangements for the online sessions is set out in the scenario note of the meeting (UNEP/CHW/OEWG.12/INF/1/Rev.1), the annotations to the provisional agenda (UNEP/CHW/OEWG.12/1/Add.1/Rev.1) and the tentative schedule for the meeting ( UNEP/CHW/OEWG.12/INF/2/Rev.1)

Registration for the online segment

Registration for Parties and observers to participate in the online segment, i.e. the two online sessions, is required.

All official registrations previously received from Parties and previously admitted observers for the OEWG-12 will be automatically considered as the official registrations for the online segment of the OEWG-12. Parties and observers can make an update or a change to their delegation before Tuesday, 21 July 2020 by contacting the Secretariat’s registration focal point: Ms. Stéphanie Cadet, e-mails: stephanie.cadet@brsmeas.org; registration@brsmeas.org. The same format of correspondence is to be followed than the one transmitting the initial registrations (i.e. for Parties, an official nomination letter from their Government or a note verbale from their Permanent Mission) and, as necessary, the updated registration form (available upon request).

Information on the admission of observers is available here.

Meeting documents

The provisional agenda, other pre-session documents, including the scenario note and the tentative schedule of work, are made available on the documents webpage.


Exceptional support for effective participation in the online sessions of the OEWG-12

The Secretariat is mindful of the impact of the current COVID-19 pandemic, including that Party representatives may not be in a position to work from their office and that they are, instead, required to work from home. The Secretariat is also mindful that this situation may affect the full and effective participation in the OEWG-12 meeting of such Party representatives from developing countries, in particular least developed countries and small island developing States, and from Parties with economies in transition. Given these exceptional circumstances, the Secretariat is pleased to inform you that it will be in a position, thanks to the generous financial support from the Government of Germany, to support one of such Party representatives for the costs incurred to secure a reliable and good quality internet connection for the online segment of the OEWG-12 meeting.

The support for the internet communications costs will be made after the meeting by eligible Parties’ representatives present during the online segment. Please download the attached form and instructions for further information how to request such support.

Technical details to participate in the online sessions

The online sessions will be held on the platform “Interprefy”. To join the online sessions, you will be first required to log in to the OEWG-12 password-protected intranet site.

The access to the password-protected intranet site will be limited to participants registered to the meeting. Each participant will be required to connect to the site using a personal login account. The Username for your account will be the unique e-mail address that you provided to the Secretariat as part of your registration to the meeting. You will receive an e-mail from the Secretariat with an invitation Link to connect to the intranet site and set up your account.

When you connect for the first time using the above-mentioned invitation Link, the system will automatically use your e-mail address as your Username, while you will be asked to set up your own password. Once the password is set up, you will receive, for security reasons, a second e-mail containing a verification Link. Only after clicking on the verification Link, your account will be activated and you will be able to login to the OEWG-12 password-protected intranet site.

It is important for you to set up your account with time in advance before the sessions, since you may be invited to participate in technical trials during the weeks before the sessions start. Keep your username and password in a safe place and do not share it with anybody else, as they are personal and not transferable.

Once logged in to the intranet site, you will have access to the Link to join the online sessions, by clicking on the Online sessions tab. The intranet site will also contain, among other things, the meeting documents, the meeting clickable agenda, any meeting-related announcements, the written submissions made by participants during the sessions and the sessions’ recordings which will be posted after the sessions. 

Further information on the technical details to activate your user account and participate in the online sessions via the Interprefy platform is available in the users’ guide. In addition, please consult the information on the technical requirements for using the Interprefy platform, as well as guidelines for speakers.

If you require technical support related to the OEWG-12 Intranet and the user account activation, please contact the Basel Convention IT support at: Email: ITsupport@brsmeas.org, Tel.: +41 79 203 7614.

To request technical support on the use of the Interprefy platform or issues related to simultaneous translations, participants should use the private chat box during the online session or contact the Interprefy user support at: Tel. +41 22 518 07 51.

Preparatory briefings

A number of online briefings are being organized prior to the meeting whose schedule is available here. The webinar briefings will provide information on the objectives, possible outcomes, and working modalities of the online segment of the OEWG-12.  The briefings are open to all meeting participants, as well as Parties to the Basel Convention, observers and stakeholders in general.

Online side events

Online side events will be held during the online segment of the twelfth meeting of the Open-ended Working Group of the Basel Convention (OEWG-12). Further information, as well as a schedule of side events is made available on the side events webpage.

Guidelines for rules of conduct for meeting participants

The attention of meeting participants is drawn to the following guidelines for rules of conduct developed:

  1. Guidelines on the use of cameras and audio/video recording devices by participants at meetings of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions (BRS) and their subsidiary bodies;
  2. Guidelines for the participation of representatives of observers at meetings of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions (BRS) and their subsidiary bodies;
  3. Guidelines on preventing and addressing all forms of harassment at meetings of the Basel, Rotterdam and Stockholm conventions.
Further information on the meeting is available in the Frequently Asked Questions (FAQ) webpage.

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Guidelines for speakers